Position Description

Executive Director

Curious Minds Discovery Zone

Parsons, Kansas


The Organization

The mission of Curious Minds Discovery Zone, Inc. is to encourage hands-on creativity, experimentations, and problem-solving development within a safe and fun environment.

Position Overview

Implements policies established by the board of directors. Develops and maintains organizational structure and effective personnel. Provides leadership, direction, and guidance of organization’s activities. Analyzes and evaluates the effectiveness of all organization operations. Represents the organization to regulatory bodies, other agencies, community and civic organizations, donors, funders and supporters, and the general public.

Employee Status

Part time. Must pass a background check for employment.

Work Schedule

Thursdays and Fridays at the museum and flexible hours the other days of the week depending on the schedule. Weekends as needed.

Salary

$19,000-$26,000/year based on experience.

Reporting Relationships

The Executive Director reports to the Board of Directors and manages staff.

Major Duties and Responsibilities


Lead Daily Operation

  • Provide floor staff services on weekdays and weekends when other staff is not available

  • Schedule museum guest registrations for birthday parties

  • Ensure daily response to general museum voicemail and email

  • Update website and social media

  • Order supplies for museum operation

  • Make weekly deposit to bank


Oversee and Manage Activities of CMDZ

  • Manage staff and volunteers to ensure maximum use of time and efficiency of these positions

Oversee Operating Fund Development Personnel

  • Development of fundraising strategy

    • Foundations

    • Corporate

    • Individual

  • Manage grant proposals

  • Manage and assist with fundraising activities

Oversee Capital Campaign Personnel

  • Capital campaign preparation and execution

  • Develop and manage campaign budget

  • Build prospective donor lists together with board

  • Develop cultivation strategies for prospective donors

    • Coordinated cultivation events

    • Direct Board and staff involvement

Oversee Programming Personnel

  • Assist with weekly programs, special programs, outreach programs, and camps as needed

  • Manage long-term planning of museum programs

Oversee Exhibit Personnel

  • Manage long-term planning of museum exhibits

Oversee Guest Service Associate/Floor Staff

  • Oversee the hiring and training of Guest Service Associate and floor staff personnel

  • Oversee and manage work schedules

  • Review staff timesheets and submit payroll to accountant

  • Conduct annual staff performance evaluations

  • Continually update and improve the daily operation procedures and policies.

  • Assist the finance committee in the development of an annual budget. And review results against budget

  • Manage donor database

  • Prepare, record, and send donor acknowledgement letters

  • Maintain current and accurate accounting records. And report all financials to the Board of Director

  • Manage relationship with accounting partner

  • Prepare and actively focus the Board on key organizational and operational issues as part of Board and committee meetings

  • Work with Board to develop and execute strategic plan for Museum

  • Manage insurance and risk management as it applies to museum operations, exhibits, and programs

  • Submit all information, reports, and records as requested or required by law to appropriate government officials, funders, or the Board of Directors

  • Ensure compliance with all government legislation, regulations, and guidelines pertinent to the organization’s role as an employer and non-profit agency

  • Develop, update, and execute plans for marketing, public relations, and advertising that are relevant to museum


Represent CMDZ in the Community

  • Manage ongoing strategic partnerships

  • Develop and secure new partnerships for the museum

  • Represent the Museum at community and foundation events

  • Network with other non-profit Executive Directors in community


Other Key Responsibilities

  • Communicate weekly with Fund Development and Program Supervisor and manage monthly staff meetings

  • Schedule and attend monthly Board of Director/ Director meeting prior to board meetings

  • Attend board meetings

    • Send out Board meeting reminder

    • Send action items to board members and staff following board meetings and track items that have been completed

  • Be able to effectively communicate needs/wants to board

  • Attend committee meeting and track action items

  • Work together with board and staff to uphold the CMDZ mission/vision statement at all times

Send resume and references to info@cmdzparsons.com by October 28, 2022.